City Manager’s Report for December 20-24, 2021 (Week 51)

City Manager

Purissima Hills Water District Declares Water Shortage Emergency. Certain mandatory water restrictions are now in effect for Purissima Hills Water District (PHWD) in Los Altos Hills following PHWD’s declaration of a water shortage emergency. PHWD’s board unanimously voted on a new resolution Wednesday, December 8 declaring a water shortage emergency and adopting new water use restrictions, aimed at reducing water usage area by 32%. Click here to view the full ordinance.

Staff met with the Town’s emergency preparedness consultant to discuss submitting an application to FEMA’s Hazardous Mitigation Grant opportunity. The application deadline has been extended to mid-January giving staff and our working committee an opportunity to explore viable projects. Applications must include a project that is identified in our adopted or proposed Local Hazard Mitigation Plan. Efforts to revise the Los Altos Hills Local Hazardous Mitigation Plan will begin in the new year.

On Tuesday, the Town in partnership with the Santa Clara County Sheriff's Office hosted the monthly “Coffee with the Sheriff” virtual event.

Prop 68 Funding is grant funding for park improvement that are due by the end of the year. The city submitted an application for funding in advance of the deadline. We will reconvene with the Park and Recreation and City Council subcommittee on this topic in the new year.

The week of inclement weather is expected to bring some surprises. If you experience any disruptions in local services or other related emergencies after hours please contact 911. They can route appropriate crews.

Town hall will be closed December 23rd, 24th and 31st this year. The City Manager will in on vacation from December 27th – 30th. Administrative Services Director, Sarina Revillar will be acting CM in his absence. The town hall will be open December 27th – 30th.

COVID Testing
COVID testing is scheduled for Wednesday, December 29, 2021 in the Los Altos Hills City Council Chambers. To schedule a test, please make an appointment
(appointments will be live on Thursday, December 30, 2021)

Planning and Building Site Development Permits, Building Permits, Code Enforcement Files, Inspections

Planning and Building for Week of December 20-24, 2021

Planning and Building Department

Site Development Hearing
On December 21, 2021, planning staff held a public hearing to discuss the following two (2) items:
(a) Site Development Permit for landscape screening, fences, and driveway gate for an approved new residence located at 26898 Dezahara Way – File # SD21-0085 – Lands of Fey.
(b) Site Development Permit for a major addition and remodel to an existing residence resulting in a 5,587 square-foot, single-story residence with a mezzanine, an attached 688 square-foot garage, a roof deck, and a new swimming pool located at 10311 Magdalena Road – File # SD21-0011 – Lands of Weingarten.

Planning Commission
No Public Hearing this week.

Housing Element Update
Staff is preparing for the upcoming Joint Special City Council and Planning Commission meeting on January 19, 2021, at 6 pm.

Model Reach Codes
The City Manager along with the Planning Director met with Integrated Design 360 to discuss model reach codes and the updates to the building code to implement Climate Action Plan.

Public Works Department

Public Works Activity Report for the period:
12/20/21 – 12/22/21 (12/23 and 12/24 are Christmas holidays)

Engineering

Town Hall Addition, Phase 1 – coordination with the contractor and architect
East Sunset Drive Roadway Widening – reviewed contract specifications and provided comments

Private Development Projects
Natoma Oaks subdivision – inspected the finished paving and drainage of Charles Ave

Encroachment Permits and Customer Requests

Encroachment Permits - 1
See Click Fix or customer calls - 3
Submittal received - 0

Sanitary Sewers

13254 East Sunset (EP21-0193) – received and assembled a package for the sewer main extension project
23520 Ravensbury (EP21-0055) – returned the balance of $5,153 in the account to the applicant.
Tepa Way sewer main installation – as-built drawings received from TrenchFree
Lid replacement for sewer manholes – requested and received a quote for 50 more light weight lids for sanitary sewer manholes from D&L Supply. Prepared and provided the vendor a purchase agreement.
O’Keefe Lift Station – reached out to Shape Inc. for a revised quote to supply two new pumps only without installation.

Pathway Projects

Correspondence with pathway committee regarding next steps
Made a request to the surveyor for re-staking on Saddle Court and received a quote.
Altamont Plunge - finalized drawings and quantities for construction

Tree removals

26731 Taaffe Rd – mailed a notice to residents to remove two dead Eucalyptus trees by Dec. 31
26870 Taaffe Rd – mailed a notice to residents remove dead trees by Dec. 31

Others

Mark USA Service requests daily
10850 W Loyola - 2 inspections
Moody Road - Inspected reflector installation

Maintenance Crew

After hours or weekend callouts - 0
Fallen trees/major limbs down - 0

Blowing/Sweeping of town roads
Cleaning and clearing storm drains and valley gutters
Install reflectors along new AC curb on Moody Rd.
Repair water leak on Fremont Rd.
Blow and clean roof/gutters at Town Hall
Wednesday (planned)
Vehicle maintenance on Kubota B2620 and Dodge Dakota.
Clean Storm drains and valley gutters

Administrative Services Department

No report this week.

Westwind Barn Holiday Riding Camps

Parks and Recreation Department

LAHCFD
Staff met with LAHCFD Analyst Victoria Bebee & Town Management Analyst to discuss Recreational Fire District Programs this Spring-Summer.

Westwind Barn Holiday Riding Camps

Holiday Riding Camps kicked-off this week at WWCB.

Los Altos Hills Youth Commission

Commission apparel arrived. Staff has been scheduling pick-ups.

Constant Contact
Staff shared a constant contact to share upcoming programs.

Spring-Summer Activity Guide
Staff has begun preparing the AG for next Season

Town Holiday Card
The Town’s Holiday card mailed.

Sheriff's Weekly Report

To view the sheriff's weekly report, please visit: LAH Weekly Summary (ca.gov)