July 18-22, 2022

City Manager

GreenWaste Quarterly Reports
The 2022 April-June Quarter 2 Report from GreenWaste has been uploaded to the Town’s website. Quarterly reports such as this are required by the Franchise Agreement between the Town and GreenWaste Recovery, Inc. These reports cover areas including: a quarterly summary, report of the sale of recyclables, list of contaminants in the content collected, problems encountered, a telephone log, new service requests, and missed pick-ups. To review an archive of the most recent quarterly reports click here. 
 
Battery Backup Energy Storage System (BESS)
Town staff submitted building permit documents this week for the BESS project. The typical wait time for the first round of review comments is 30 days. Click on the hyperlink below to read the most recent weekly update in full on this project.
Weekly Updates
 
Town Hall Art Sculpture Project
This week Town staff also submitted building permit documents for review on the Town Hall parking lot art sculpture project. Plans include a small pathway, seating wall, and the sculpture itself. Staff has also received word that fabrication of the sculpture has been completed. Once the base of the sculpture has been completed at Town Hall, the sculpture can be installed.  

Town Community Surveys

The Town has now completed two surveys. Stay tuned for a third survey in the works. If you have not already, be sure to sign up to receive the next survey and make your voice count. To review results or register to take the Next Town Survey visit here. 

Community Facilities Needs Assessment 

Past Brown Act Meetings and Events
July 18: City Council Special Meeting - 4:00 p.m. Recap
July 18: Parks and Recreation Committee - 5:30 pm
July 19: Fast Track/Site Development Public Hearing -10:00 a.m. 
July 19: Coffee with the Sheriff - 2:00 p.m. 
July 19: History Committee - 3:30 p.m.
July 20: Community Conversation on Indoor and Outdoor Space Needs - 7:00 p.m.
July 21: City Council Meeting -  Cancelled
July 21: Planning Commission Special Meeting - 6:00 p.m. 

Upcoming Brown Act Meetings and Events
July 23: Neighborhood Cleanup Day - 9:00 a.m. - 3:00 p.m.
July 25: Pathways Committee - cancelled 
July 26: Site Development Public Hearing 10:00 a.m. 
July 26: Committee Relations Committee - cancelled 
July 28: Senior Walk at Town Hall 9:00 a.m. 
July 28: Environmental Initiatives Committee - 6:30 p.m. 
July 29: Office Hours with the City Manager 11:00 a.m. 

*Agendas will be posted a minimum of 72 hours in advance 

For a complete list of and more information, visit www.losaltoshills.ca.gov/calendar

Past Non-Brown Act Ad Hoc Meetings
Ad Hoc Broadband
Meet on July 22 at 1pm - Met with Comcast and the Gov Tech Group to discuss opportunities for collaboration with the Town and any updates regarding Comcast expansion plans.

Upcoming Non-Brown Act Ad Hoc Meetings

Regional Updates

Los Altos Hills County Fire District (LAHCFD)

2023 Santa Clara County Civil Grand Jury Annual Recruitment

Planning and Building 

Planning Permits*
Applied:  2
Approved: 2

Building Permits*
Applied: 13
Issued:  14

Inspections*
Building: 142

Code Enforcement Cases*
Open: 5
Closed: 3
*July 15-July 21, 2022

Public Hearings on Development Projects

Site Development / Fast Track Public Hearing 

Public Works 

Engineering

Page Mill Road Tree Survey
Consultant updated that report may take until end of August currently in discussion with consultant to receive an updated date. 

CIP Projects

East Sunset Drive roadway widening

Contractor completed paving the roadway on 7/21 and the guardrail on the downslope side is currently under construction.  The anticipated project completion is the end of July 2022.

2022 Pavement Rehabilitation and Drainage Improvement Project

The construction contract for this project was advertised on the Los Altos Crier on July 6.  Staff also posted the contract documents on the Town website and notified Builders Exchange and qualified contractors. Bid opening on July 27, 2022, at 2 PM.   

Town Hall Addition Phase 1

This will be on the Council agenda in August to close the project.

Corp Yard Site Improvements

Contract drawings have been finalized, and staff has reached out to several contractors to solicit bids.  Since the contract amount for this project is below $200,000 and the procurement process for a construction contract is based on the Town Bidding procedure 2-4.04 (section b-1) and Public Contract Code section 22032.
A Site Development public hearing for this project was conducted on July 19 with the planning committee.  This improvement project did not receive any protest from public and was approved for construction.

EVSE Town Hall

The Electrical contractor has made the cut-over for the existing ChargePoint charging station in the Town Hall parking lot on 7/8/22, and increased charging capacity by 100% with two separate 40-amp circuits.  The charging station now draws power from the electrical room in the Town Hall and relies on renewable energy generated by the Town’s solar panels on the rooftop and in the Native Garden. 
The underground contractor will return onsite in the first week of August to complete the remaining scope, including constructing two additional concrete foundations and installing remaining conduits. This will allow for installing three additional charging stations and increasing capacity from two charging ports to six charging ports.
Staff also plans to redirect the power feed for the Park & Rec building from the current PG&E overhead line to the Town Hall’s electrical room.  This will further reduce the Town’s overall energy bills as the unit electricity rate for the Town Hall is half of that for the Park & Rec building.  In addition, this will also increase the consumption of and reduce back feeding excess solar energy generated by the Town’s solar facilities.
Staff will present the “Resolution Approving the Designation of System Low Carbon Fuel Standard (LCFS) Credits to PowerFlex” at the council meeting in August. 

Prop 68 contract award and schedule - Concession Stand at Purissima Park

Contract awarded on May 25, Engineering has drafted a response to address individual comments provided in the second review, and provided design changes as required.

Sewer root foaming 2022

Staff completed a comprehensive review of sewer maintenance reports for the past four years and identified 51,000 linear feet of sewer mains for root foaming this year.  Roof foaming will stun the growth of protruding roots at sewer joints and reduce the risk of sanitary sewer overflows.  Root foaming will be performed in two stages.  Root foaming will be performed on 25,000 linear feet of sewer mains in Stage 1, and the remaining will be done in Stage 2.

Pathway Project

Edgerton path
Staff has reviewed and approved a preliminary pathway alignment proposed by a consultant.  Staff has also provided review comments to improve pathway design. 

Encroachment Permits Issued: 2
Sewer Permits Issued: 1

Maintenance

After hours or weekend callouts:  1
Fallen trees/major limbs down: 1

Routine Maintenance 

• Right of way mowing and brushing on Moody Rd,  Moody, and Magdalena Road
• Brushing/Mowing around Town hall Center and Barrow Creek Pathway
• Drinking fountain repair at Edith Park
• Interview Candidates for vacant Maintenance Worker Position, including practical test
• Pick up materials for annual Hot Crack Fill project in coordination with Engineering 
• Removed broken asphalt pathway and replaced with fines to on Fremont Rd near Palo Hills Ln
• Pick-up crack fill machine
• Purissima Park: mowing, field dragging, arena dragging, and trash pickup. 

Finance, Human Resources, IT Services

Accounts Payable/Budget/Payroll/Receivables

• Received $1,247,676 in cash receipts and/or electronic funds transfer (EFT).  The Town received the 2nd ARPA funding in the amount of $1,007,480.
• Processed 43 invoices totaling $107,867.

Human Resources

Sheriff's Weekly Report 

Visit the link to view the Sheriff's weekly report for July 11-17. 2022.
The Sheriff’s weekly report is always for the week prior to the City Manager’s report